Relationships and recruitment
The Hutch is also taking steps to boost the recruitment of historically marginalized ethnic-minority populations into trials, said Elizabeth Carosso, research project manager with the Fred Hutch / University of Washington Cancer Consortium’s Office of Community Outreach & Engagement.
Carosso manages the OCOE’s new Recruitment and Retention Resource, designed to teach investigators at the Hutch, UW and elsewhere how to better build and maintain relationships with partners in Black, Indigenous and other communities of color so they can better serve their health needs. It's an objective researchers have discussed for years.
“Everyone just kept saying, ‘Yeah, that’s a big problem,’ and then continued to do what they’d always done,” Carosso said.
The pandemic and a growing awareness of structural racism, even within scientific research, changed everything.
“When I came back to the Hutch after four years at a different organization, I walked into a different world,” she said.
The OCOE now has an online intake form for investigators hoping to increase participation by people of color in cancer and other clinical trials. They also offer help with trial design and initial planning, with Carosso strongly recommending investigators check in before they even start putting together a proposal. Building in inclusive practices from the get-go is best, she said.
“We get requests once everything has been funded and they’ve failed to enroll the participants they hoped for,” she said. “By then you can’t make suggestions about budgets or subcontracts to integrate a community partner. Doing that late in the game is more difficult.”
The OCOE’s community health educators and program leads are also creating a series of videos with tips on how to work with Indigenous, rural, African American, African-descent and urban communities as well as how to conduct community-based participatory research. The OCOE also invites researchers to present proposals to community advisory boards for feedback.
“They get very honest feedback from the community coalitions,” Carosso said. “They don’t just nod their heads. They say ‘Change this wording’ or ‘Consider providing more of an incentive.’ They bring up childcare, transportation, time off from work, all the day-to-day challenges that a lot of investigators don’t realize participants have to deal with.”
Carosso said change is definitely happening. The Hutch IRB, the Institutional Review Board that determines whether a clinical trial can go forward or not, has also become involved, “referring multiple investigators to complete our intake form.”
For Carosso, it’s past time for crucial changes that will help move the science forward.
“There will never be trust, there will never be change, until you build a relationship,” she said. “These disparities are never going away if we wait for someone else. Every single one of us — the investigators, the IRBs, all of us — have to take action.”
More changes coming?
Additional changes may be coming down the pike, as well, particularly as researchers validate the legitimacy of pandemic workarounds.
“There was guidance put out by FDA and NCI about how to make trials more flexible during the pandemic,” Unger said. “Things like allowing remote consent and remote visits and having local providers do assessments of care instead of having trial participants go to big academic centers.”
Unger calls these “good changes” and believes they’ll be adopted long-term. “If it turns out that we get the same quality data,” he said. “I can easily see a push to make this routine when the pandemic over.”
The ASCO/Friends video session with Sharpless and other national experts mentioned additional aspirations: increased telemedicine; engagement with electronic health records, electronic consent; trial drugs shipped to patients’ homes, simulated or synthetic control arms to cut cost and speed development, and more.
“We’re really impeded by too much trial bureaucracy and unnecessary repetition of all kinds of things,” said FDA Acting Commissioner Dr. Janet Woodcock in the video. “There are many opportunities to streamline.”